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Use cases for pharmaceutical distribution

Workflows supported by the application today. No customer deployments or regulatory certifications are implied.

Batch-level stock control

For: Warehouse and inventory teams

See what is on hand by product and batch, trace each movement in the stock ledger and correct differences with a recorded adjustment.

  1. Step 1: Receive goods against a purchase order
  2. Step 2: Review current and batch stock
  3. Step 3: Post a reasoned adjustment after a physical count
Related module for Batch-level stock control

Expiry risk management

For: Inventory and quality teams

Find batches approaching expiry and already expired, and dispatch the earliest-expiring stock first.

  1. Step 1: Open the near-expiry list
  2. Step 2: Check the FEFO monitor
  3. Step 3: Review expired stock for adjustment or return
Related module for Expiry risk management

Order-to-cash

For: Sales and billing teams

Take an order, deliver from the earliest-expiring batches, invoice with the correct GST and follow the receivable to payment.

  1. Step 1: Create and confirm a sales order
  2. Step 2: Deliver (FEFO) and invoice
  3. Step 3: Record credit/debit notes and returns when needed
Related module for Order-to-cash

Procure-to-pay

For: Purchasing and accounts teams

Order from suppliers, receive into batches, post the purchase invoice and handle purchase returns and debit notes.

  1. Step 1: Raise a purchase order
  2. Step 2: Receive goods and create batches
  3. Step 3: Post the purchase invoice and settle
Related module for Procure-to-pay

Head-office oversight

For: Admin users

Onboard distributors and review dashboards, secondary sales, claims, schemes and finance views across distributors.

  1. Step 1: Sign in to the Admin portal
  2. Step 2: Review distributors and secondary sales
  3. Step 3: Review claims and outstanding / ageing
Related module for Head-office oversight

ERP-connected operation

For: Admin and IT teams

Where an ERP is in use, configure a connection and monitor sync jobs and errors. Without an ERP the application works standalone.

  1. Step 1: Configure and test a connection
  2. Step 2: Run or schedule syncs
  3. Step 3: Monitor history, errors and the audit log
Related module for ERP-connected operation
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